While you can meet almost anywhere in the Library, your group may also reserve one of our low cost meeting rooms.
The Hayes Room can accommodate up to 75 people. The Calais and Middlesex Rooms accommodate small groups up to 6 people. We also have a “phone booth” for drop-in single person use.
The Kellogg-Hubbard Library offers use of its meeting rooms by community groups and individuals for non-commercial, non-profit use, subject to the following:
1. You may not charge attendance, tuition or fees for meetings or workshops held in Library meeting rooms. You may not solicit donations, sell or raffle goods or services.
2. You must abide by these rules as well as our Meeting Room Use Policy and Rules of Conduct. Library administrators can deny or revoke use of the rooms.
3. You may reserve a room up to six weeks in advance. Include setup and breakdown time in your reservation.
4. You are welcome to use the available technology in the meeting rooms, but Library staff are not available to troubleshoot technology issues.
5. Leave the room in the same condition you found it. We will hold you responsible and charge a fee if the room is not left in its original condition, and for loss or damage incurred by the Library due to your group’s use of the room.
6. For youth under age 18 using a room, your legally responsible adult must sign this form and assume liability for you.
7. You are responsible for publicizing your own programs. You may not present an independent program as Library sponsored.
8. The Hayes Room is available outside the operating hours of the Library; up to 10 pm. After-hours use comes with specific instructions and a flat $50 fee in addition to regular use fees. If you request after-hours use, a Library administrator will reach out to you with additional instructions.
9. Determine your room use fee with the schedule below. Payment is due before you use the room. Additional time beyond 2 hours is subject to the additional hour fee, even if it is not a full hour.
10. Special events use of the building and/or serving alcohol may be allowed, subject to advance written approval by a Library administrator and may come with additional fees or rules.
| Organization Annual Budget | Hayes Room | Middlesex or Calais Room |
|---|---|---|
| $0 - $49,999 | First 2 hours: No Fee Additional hours: $10/hour |
First 2 hours: No Fee Additional hours: $5/hour |
| $50,000 - $249,999 | First 2 hours: $40 Additional hours: $15/hour |
First 2 hours: $20 Additional hours: $10/hour |
| $250,000 - $499,999 | First 2 hours: $60 Additional hours: $20/hour |
First 2 hours: $40 Additional hours: $15/hour |
| Over $500,000 | First 2 hours: $80 Additional hours: $25/hour |
First 2 hours: $60 Additional hours: $25/hour |
After-hours reservations are subject to an additional $50 flat fee.
© 2026 Kellogg-Hubbard Library.
Federal Tax ID: 03-0181056
