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Reserve a Room

While you can meet almost anywhere in the Library, your group may also reserve one of our no-to-low cost meeting rooms.

The Hayes Room accommodates larger groups up to 75 people.  The East Montpelier Room accommodates groups up to 40 people. The Calais and Middlesex Rooms accommodate small groups up to 6 people. We also have a “phone booth” for drop-in single person use.

Meeting Room Rules

The Kellogg-Hubbard Library offers use of its meeting rooms by community groups and individuals for non-commercial, non-profit use, pursuant to its mission and subject to the following:

1. You may not charge attendance, tuition or fees for meetings or workshops held in Library meeting rooms. You may not solicit donations, sell or raffle goods or services.

2. You must abide by these rules as well as our Meeting Room Use Policy and Rules of Conduct. Library administrators can deny or revoke use of the rooms.

3. You may reserve a room up to six weeks in advance.  Include any setup and breakdown time.

4. While you are welcome to use the available technology in the meeting rooms, Library staff are not available to troubleshoot technology issues.

5. Leave the room in the same condition you found it. We will hold you responsible and charge a fee if the room is not left in its original condition, and for loss or damage incurred by the Library due to your group’s use of the room.

6. For youth under age 18 using a room, your legally responsible adult must sign this form.

7. You are responsible for publicizing your own programs. You may not present an independent program as Library sponsored.

8. The Hayes Room is available outside the operating hours of the Library; up to 10 pm.  After-hours use comes with specific instructions and a flat $50 fee in addition to regular use fees. If you request after-hours use, a Library administrator will reach out to you with additional instructions.

9. Determine your room use fee with the schedule below.  Payment is due before you use the room.  Additional time beyond 2 hours is subject to the additional hour fee, even if it is not a full hour.

10. Special events use of the building and/or serving alcohol may be allowed, subject to advance written approval by a Library administrator and may come with additional fees or rules.

Room Fees

Organization Annual Budget Hayes or East Montpelier Room Middlesex or Calais Room
$0 - $49,999 First 2 hours: No Fee
Additional hours: $10/hour
First 2 hours: No Fee
Additional hours: $5/hour
$50,000 - $249,999 First 2 hours: $40
Additional hours: $15/hour
First 2 hours: $20
Additional hours: $10/hour
$250,000 - $499,999 First 2 hours: $60
Additional hours: $20/hour
First 2 hours: $40
Additional hours: $15/hour
Over $500,000 First 2 hours: $80
Additional hours: $25/hour
First 2 hours: $60
Additional hours: $25/hour

After-hours reservations are subject to an additional $50 flat fee.

Meeting Room Schedules

July 2025

Sunday Monday Tuesday Wednesday Thursday Friday Saturday
Tuesday July 1
  • All Day Busy
    Tuesday July 1 9:30 amThursday July 3 10:30 am
    9:30 am – 10:30 am
    Busy
  • 10:00 am – 11:30 am Busy
  • 12:00 pm – 2:00 pm Busy
  • 2:00 pm – 6:00 pm Busy
  • 2:00 pm – 4:00 pm Busy
  • 3:45 pm – 5:15 pm Busy
Wednesday July 2
  • All Day Busy
    Tuesday July 1 9:30 amThursday July 3 10:30 am
    9:30 am – 10:30 am
    Busy
  • 12:00 pm – 1:00 pm Busy
  • 2:00 pm – 6:00 pm Busy
  • 3:15 pm – 4:15 pm Busy
  • 4:15 pm – 5:00 pm Busy
  • 6:00 pm – 8:00 pm Busy
  • 6:30 pm – 8:00 pm Busy
Thursday July 3
  • All Day Busy
    Tuesday July 1 9:30 amThursday July 3 10:30 am
    9:30 am – 10:30 am
    Busy
  • 7:30 am – 10:00 am Busy
  • 10:00 am – 11:30 am Busy
  • 10:00 am – 11:00 am Busy
  • 12:00 pm – 1:00 pm Busy
  • 2:00 pm – 7:00 pm Busy
Friday July 4
  • 10:00 am – 5:30 pm Busy
  • 12:00 pm – 1:00 pm Busy
  • 2:00 pm – 9:00 pm Busy
Saturday July 5
  • 10:00 am – 12:00 pm Busy
Sunday July 6
Monday July 7
  • 10:00 am – 3:00 pm Busy
  • 12:00 pm – 1:00 pm Busy
  • 12:00 pm – 1:00 pm Busy
  • 2:00 pm – 6:00 pm Busy
  • 3:45 pm – 5:15 pm Busy
  • 6:00 pm – 7:30 pm Busy
Tuesday July 8
  • 10:00 am – 11:30 am Busy
  • 11:30 am – 3:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
  • 2:00 pm – 6:00 pm Busy
  • 3:45 pm – 5:15 pm Busy
Wednesday July 9
  • 10:00 am – 3:00 pm Busy
  • 12:00 pm – 1:00 pm Busy
  • 12:00 pm – 1:00 pm Busy
  • 1:30 pm – 2:00 pm Busy
  • 2:00 pm – 6:00 pm Busy
  • 3:15 pm – 4:15 pm Busy
  • 5:30 pm – 6:30 pm Busy
  • 6:30 pm – 8:00 pm Busy
  • 6:30 pm – 8:00 pm Busy
Thursday July 10
  • 7:30 am – 10:00 am Busy
  • 10:00 am – 11:30 am Busy
  • 10:00 am – 3:00 pm Busy
  • 10:00 am – 11:00 am Busy
  • 11:00 am – 1:00 pm Busy
  • 11:00 am – 12:00 pm Busy
  • 12:00 pm – 1:00 pm Busy
  • 12:00 pm – 1:00 pm Busy
  • 2:00 pm – 7:00 pm Busy
Friday July 11
  • 10:00 am – 3:00 pm Busy
  • 10:00 am – 12:00 pm Busy
  • 11:00 am – 12:00 pm Busy
  • 11:30 am – 12:30 pm Busy
  • 12:00 pm – 1:00 pm Busy
  • 12:00 pm – 1:00 pm Busy
  • 2:00 pm – 9:00 pm Busy
Saturday July 12
  • 10:00 am – 12:00 pm Busy
  • 10:00 am – 2:00 pm Busy
  • 10:00 am – 12:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
  • 4:00 pm – 7:00 pm Busy
Sunday July 13
Monday July 14
  • 10:00 am – 12:00 pm Busy
  • 12:00 pm – 1:00 pm Busy
  • 2:00 pm – 6:00 pm Busy
  • 3:45 pm – 5:00 pm Busy
  • 4:30 pm – 8:00 pm Busy
  • 5:00 pm – 8:00 pm Busy
  • 5:00 pm – 6:30 pm Busy
  • 5:30 pm – 7:30 pm Busy
Tuesday July 15
  • 10:00 am – 11:30 am Busy
  • 12:00 pm – 2:00 pm Busy
  • 2:00 pm – 6:00 pm Busy
  • 3:45 pm – 5:15 pm Busy
  • 5:30 pm – 7:00 pm Busy
Wednesday July 16
  • 10:00 am – 12:00 pm Busy
  • 12:00 pm – 1:00 pm Busy
  • 1:00 pm – 3:00 pm Busy
  • 2:00 pm – 6:00 pm Busy
  • 4:45 pm – 6:45 pm Busy
  • 6:30 pm – 8:00 pm Busy
Thursday July 17
  • 7:30 am – 10:00 am Busy
  • 10:00 am – 11:30 am Busy
  • 12:00 pm – 1:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
  • 1:00 pm – 3:00 pm Busy
  • 1:00 pm – 2:00 pm Busy
  • 2:00 pm – 7:00 pm Busy
Friday July 18
  • 8:30 am – 3:30 pm Busy
  • 12:00 pm – 1:00 pm Busy
  • 2:00 pm – 9:00 pm Busy
Saturday July 19
  • 10:00 am – 12:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
Sunday July 20
Monday July 21
  • 10:00 am – 5:00 pm Busy
  • 12:00 pm – 1:00 pm Busy
  • 2:00 pm – 6:00 pm Busy
  • 5:30 pm – 7:00 pm Busy
Tuesday July 22
  • 10:00 am – 11:30 am Busy
  • 12:00 pm – 2:00 pm Busy
  • 2:00 pm – 6:00 pm Busy
  • 2:30 pm – 4:00 pm Busy
  • 5:30 pm – 7:00 pm Busy
Wednesday July 23
  • 12:00 pm – 1:00 pm Busy
  • 1:00 pm – 3:00 pm Busy
  • 2:00 pm – 6:00 pm Busy
  • 5:00 pm – 7:30 pm Busy
  • 6:30 pm – 8:00 pm Busy
Thursday July 24
  • 7:30 am – 10:00 am Busy
  • 10:00 am – 11:30 am Busy
  • 12:00 pm – 1:00 pm Busy
  • 2:00 pm – 7:00 pm Busy
Friday July 25
  • 12:00 pm – 1:00 pm Busy
  • 2:00 pm – 9:00 pm Busy
  • 3:50 pm – 5:30 pm Busy
Saturday July 26
  • 10:00 am – 12:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
Sunday July 27
Monday July 28
  • 12:00 pm – 1:00 pm Busy
  • 1:30 pm – 3:30 pm Busy
  • 2:00 pm – 6:00 pm Busy
  • 3:45 pm – 5:00 pm Busy
  • 5:00 pm – 8:00 pm Busy
Tuesday July 29
  • 10:00 am – 11:30 am Busy
  • 12:00 pm – 2:00 pm Busy
  • 2:00 pm – 6:00 pm Busy
  • 3:45 pm – 5:15 pm Busy
Wednesday July 30
  • 12:00 pm – 1:00 pm Busy
  • 2:00 pm – 6:00 pm Busy
  • 6:30 pm – 8:00 pm Busy
Thursday July 31
  • 7:30 am – 10:00 am Busy
  • 10:00 am – 11:30 am Busy
  • 12:00 pm – 1:00 pm Busy
  • 2:00 pm – 7:00 pm Busy
  • 6:00 pm – 8:00 pm Busy

Reserve a Room














    Use the Room Fee schedule above to determine the cost of using the room. Checks may be mailed or dropped off at the Library, attn: Meeting Rooms, 135 Main Street, Montpelier, VT 05602. Payment can also be made by cash, credit card, or debit card at the library.