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Reserve a Room

We provide free or low-cost spaces for meetings and community events. We currently offer the Hayes Room by reservation for groups up to 75 people.

Meeting Room Rules

The meeting rooms of the Kellogg-Hubbard Library are an important part of the Library’s services. They are available to any community group or individual, subject to the following:

  1. ​You may not charge for attendance, tuition or fees for meetings or workshops held in Library meeting rooms. You may not solicit donations, sell or raffle goods or services.
  2. You may reserve a room up to 6 weeks in advance with the Library. Meeting room use that occurs outside of our regular operating hours (including room setup and breakdown) is subject to a flat $50 after-hours use fee.
  3. ​You must read and abide by these rules, as well as our Policy on the Use of Library Spaces. Library Administrators can deny or revoke use of the rooms to those who violate Library policy, procedures or rules.
  4. ​The Hayes Room has a 75 inch TV with an HDMI cable. Library staff are not available to support or troubleshoot additional technology.
  5. ​You may not serve alcohol.
  6. Leave the room in the same condition you found it. We reserve the right to hold you responsible and to charge a fee if the room is not left in its original condition, and for any loss or damages incurred by the Library due to your group’s use of the room.
  7. ​Your group must follow the Library rules of conduct and not disrupt regular library operations. Children under 16 must be under adult supervision.
  8. You are responsible for publicizing your own programs. Advertising must include the valid/verifiable name and contact information of the presenter or organization. You may not present an independent programs as Library sponsored.
  9. ​Please determine your meeting room use fee by means of the schedule that follows. You must pay any fees due before you use the room. If you use a room for more than two hours, that additional time is subject to the “additional hour” fee, even if it not a a full hour.

Room Fees

Organization Annual Budget 1st Two Hours Additional Time
$0 - $49,999 No Fee $5.00/hour
$50,000 - $249,999 $25.00 $10.00/hour
$250,000 - $499,999 $35.00 $12.50/hour
Over $500,000 $50.00 $15.00/hour

Hayes Room Schedule

Reserve a Room

    Use the Room Fee scheudle above to determine the cost of using the room. Checks may be mailed or dropped off at the Library, attn: Meeting Rooms, 135 Main Street, Montpelier, VT 05602. Payment can also be made by cash, credit card, or debit card at the library.