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Reserve a Room

While you can meet almost anywhere in the Library, your group may also reserve one of our no-to-low cost meeting rooms.

The Hayes Room accommodates larger groups up to 75 people.  The East Montpelier Room accommodates groups up to 40 people. The Calais and Middlesex Rooms accommodate small groups up to 6 people. We also have a “phone booth” for drop-in single person use.

Meeting Room Rules

The Kellogg-Hubbard Library offers use of its meeting rooms by community groups and individuals for non-commercial, non-profit use, pursuant to its mission and subject to the following:

1. You may not charge attendance, tuition or fees for meetings or workshops held in Library meeting rooms. You may not solicit donations, sell or raffle goods or services.

2. You must abide by these rules as well as our Meeting Room Use Policy and Rules of Conduct. Library administrators can deny or revoke use of the rooms.

3. You may reserve a room up to six weeks in advance.  Include any setup and breakdown time.

4. While you are welcome to use the available technology in the meeting rooms, Library staff are not available to troubleshoot technology issues.

5. Leave the room in the same condition you found it. We will hold you responsible and charge a fee if the room is not left in its original condition, and for loss or damage incurred by the Library due to your group’s use of the room.

6. For youth under age 18 using a room, your legally responsible adult must sign this form.

7. You are responsible for publicizing your own programs. You may not present an independent program as Library sponsored.

8. The Hayes Room is available outside the operating hours of the Library; up to 10 pm.  After-hours use comes with specific instructions and a flat $50 fee in addition to regular use fees. If you request after-hours use, a Library administrator will reach out to you with additional instructions.

9. Determine your room use fee with the schedule below.  Payment is due before you use the room.  Additional time beyond 2 hours is subject to the additional hour fee, even if it is not a full hour.

10. Special events use of the building and/or serving alcohol may be allowed, subject to advance written approval by a Library administrator and may come with additional fees or rules.

Room Fees

Organization Annual Budget Hayes or East Montpelier Room Middlesex or Calais Room
$0 - $49,999 First 2 hours: No Fee
Additional hours: $10/hour
First 2 hours: No Fee
Additional hours: $5/hour
$50,000 - $249,999 First 2 hours: $40
Additional hours: $15/hour
First 2 hours: $20
Additional hours: $10/hour
$250,000 - $499,999 First 2 hours: $60
Additional hours: $20/hour
First 2 hours: $40
Additional hours: $15/hour
Over $500,000 First 2 hours: $80
Additional hours: $25/hour
First 2 hours: $60
Additional hours: $25/hour

After-hours reservations are subject to an additional $50 flat fee.

Meeting Room Schedules

August 2025

Sunday Monday Tuesday Wednesday Thursday Friday Saturday
Friday August 1
  • 12:00 pm – 1:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
  • 2:00 pm – 9:00 pm Busy
Saturday August 2
  • 10:00 am – 12:00 pm Busy
  • 12:00 pm – 4:00 pm Busy
Sunday August 3
Monday August 4
  • 10:00 am – 2:00 pm Busy
  • 12:00 pm – 1:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
  • 2:00 pm – 6:00 pm Busy
  • 3:30 pm – 4:30 pm Busy
  • 4:00 pm – 8:00 pm Busy
Tuesday August 5
  • 9:30 am – 12:45 pm Busy
  • 10:00 am – 11:30 am Busy
  • 12:00 pm – 2:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
  • 1:30 pm – 5:45 pm Busy
  • 2:00 pm – 6:00 pm Busy
Wednesday August 6
  • 10:00 am – 12:00 pm Busy
  • 12:00 pm – 1:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
  • 2:00 pm – 6:00 pm Busy
  • 2:30 pm – 4:30 pm Busy
  • 4:45 pm – 6:30 pm Busy
  • 5:45 pm – 7:45 pm Busy
  • 6:30 pm – 8:00 pm Busy
Thursday August 7
  • 7:30 am – 10:00 am Busy
  • 10:00 am – 11:30 am Busy
  • 10:00 am – 11:00 am Busy
  • 12:00 pm – 1:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
  • 2:00 pm – 7:00 pm Busy
Friday August 8
  • 12:00 pm – 1:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
  • 1:45 pm – 2:45 pm Busy
  • 2:00 pm – 9:00 pm Busy
  • 3:00 pm – 4:00 pm Busy
Saturday August 9
  • 10:00 am – 12:00 pm Busy
  • 10:00 am – 12:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
Sunday August 10
Monday August 11
  • 9:00 am – 12:00 pm Busy
  • 10:00 am – 3:00 pm Busy
  • 11:00 am – 12:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
  • 12:00 pm – 1:00 pm Busy
  • 2:00 pm – 6:00 pm Busy
  • 2:00 pm – 3:00 pm Busy
  • 3:00 pm – 4:00 pm Busy
Tuesday August 12
  • 10:00 am – 11:30 am Busy
  • 10:00 am – 3:00 pm Busy
  • 11:00 am – 12:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
  • 2:00 pm – 6:00 pm Busy
  • 2:00 pm – 3:00 pm Busy
  • 2:30 pm – 4:30 pm Busy
  • 4:00 pm – 5:30 pm Busy
Wednesday August 13
  • 10:00 am – 3:00 pm Busy
  • 10:30 am – 11:30 am Busy
  • 12:00 pm – 1:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
  • 12:00 pm – 1:00 pm Busy
  • 1:00 pm – 2:00 pm Busy
  • 2:00 pm – 6:00 pm Busy
  • 3:00 pm – 7:00 pm Busy
  • 4:45 pm – 6:30 pm Busy
  • 5:00 pm – 8:00 pm Busy
  • 6:00 pm – 7:00 pm Busy
  • 6:30 pm – 8:00 pm Busy
Thursday August 14
  • 7:30 am – 10:00 am Busy
  • 10:00 am – 11:30 am Busy
  • 10:00 am – 3:00 pm Busy
  • 10:00 am – 12:00 pm Busy
  • 10:00 am – 11:00 am Busy
  • 12:00 pm – 1:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
  • 12:00 pm – 1:00 pm Busy
  • 2:00 pm – 7:00 pm Busy
Friday August 15
  • 9:00 am – 10:00 am Busy
  • 10:00 am – 3:00 pm Busy
  • 12:00 pm – 1:00 pm Busy
  • 12:00 pm – 1:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
  • 12:00 pm – 1:00 pm Busy
  • 2:00 pm – 9:00 pm Busy
  • 3:15 pm – 4:15 pm Busy
Saturday August 16
  • 9:45 am – 10:00 am Busy
  • 10:00 am – 12:00 pm Busy
  • 10:00 am – 2:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
Sunday August 17
Monday August 18
  • 12:00 pm – 1:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
  • 1:00 pm – 3:00 pm Busy
  • 2:00 pm – 6:00 pm Busy
  • 4:30 pm – 7:30 pm Busy
Tuesday August 19
  • 10:00 am – 11:30 am Busy
  • 12:00 pm – 2:00 pm Busy
  • 2:00 pm – 6:00 pm Busy
  • 2:00 pm – 3:00 pm Busy
Wednesday August 20
  • 12:00 pm – 1:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
  • 2:00 pm – 6:00 pm Busy
  • 5:00 pm – 8:00 pm Busy
  • 6:30 pm – 8:00 pm Busy
Thursday August 21
  • 7:30 am – 10:00 am Busy
  • 10:00 am – 11:30 am Busy
  • 12:00 pm – 1:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
  • 2:00 pm – 7:00 pm Busy
Friday August 22
  • 10:00 am – 12:00 pm Busy
  • 12:00 pm – 1:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
  • 2:00 pm – 9:00 pm Busy
Saturday August 23
  • 10:00 am – 12:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
Sunday August 24
Monday August 25
  • 12:00 pm – 1:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
  • 1:00 pm – 2:30 pm Busy
  • 2:00 pm – 6:00 pm Busy
Tuesday August 26
  • 10:00 am – 11:30 am Busy
  • 12:00 pm – 2:00 pm Busy
  • 2:00 pm – 6:00 pm Busy
  • 5:30 pm – 7:00 pm Busy
Wednesday August 27
  • 12:00 pm – 1:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
  • 2:00 pm – 6:00 pm Busy
  • 2:00 pm – 3:00 pm Busy
  • 6:30 pm – 8:00 pm Busy
  • 6:30 pm – 8:00 pm Busy
Thursday August 28
  • 7:30 am – 10:00 am Busy
  • 10:00 am – 11:30 am Busy
  • 12:00 pm – 1:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
  • 2:00 pm – 7:00 pm Busy
  • 6:00 pm – 8:00 pm Busy
Friday August 29
  • 12:00 pm – 1:00 pm Busy
  • 12:00 pm – 2:00 pm Busy
  • 2:00 pm – 9:00 pm Busy
Saturday August 30
  • 10:00 am – 12:00 pm Busy
  • 10:00 am – 2:00 pm Busy
  • 5:00 pm – 9:00 pm Busy
Sunday August 31

Reserve a Room














    Use the Room Fee schedule above to determine the cost of using the room. Checks may be mailed or dropped off at the Library, attn: Meeting Rooms, 135 Main Street, Montpelier, VT 05602. Payment can also be made by cash, credit card, or debit card at the library.